Thank you for your interest in sponsoring our upcoming Fight Laugh Feast Conference! As you consider joining us as a sponsor, please review the important details below to ensure your booth experience is smooth and successful.
If you have any questions or need more information, feel free to reach out to us at sponsors@fightlaughfeast.com.
Location:
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- Rocketown: 601 4th Ave S, Nashville, TN 37210.
- Street Closure: We will block off the street in front of the entrance for the booths. A tent will be set up, and a security guard will be present to manage access.
- Attendee Flow: All attendees will need to walk through the booths to enter or exit the venue, plus, the jumpy castle and coffee breaks will be outside, so your business will constantly be exposed to our attendees.
- New Setup: We realize that this is a change from previous years when booths and conference talks were in the same room, but we are excited for the unique and fun experience this setup will create.
Security:
- A security guard will be present at the venue all night.
- Exhibitors are welcome to leave their booths set up, but we recommend removing any valuable items before leaving for the night.
Booth and Table Specifications:
- Sponsors should plan to arrive by Wednesday for setup.
- Specific details for shipping materials and booth setup instructions will be provided closer to the event.
- Branded Tablecloth: Sponsors are required to have a branded tablecloth to help identify your organization to attendees. A black tablecloth is also acceptable as long as there is other signage to identify your organization. (We recommend an 8-foot long tablecloth to ensure that it will fit the table well.)
- Table Size: [TBD—either 6-foot or 8-foot]
- Area Size: 10ft x 10ft
- Signage: All signage must remain within the designated booth space. Please email us for approval if your signage design exceeds the designated area or requires special consideration.
- Backdrop: Your booth must have at least a 6-foot wide backdrop to clearly display your organization. Please also bring a stand for your backdrop. (No banners.)
Booth Suggestions:
- Kid-Friendly Items: Our attendees are generally young families with children, so bringing items for kids is highly encouraged and can help increase booth traffic.
- Demographics: Our audience are generally young adults (ages 25–45) with children. Keep that in mind when it comes to selling goods.
- Visual Aids: Consider bringing a laptop to showcase your company’s products through videos or presentations. This will help engage attendees and enhance the overall booth experience.
Swag Bag Requirements:
- 900 total bags to be distributed.
- Size: 8.5×11 inches.
- Format: Either bi-fold or tri-fold.
- Stuffing Time: Your swag bag items must be in our team’s hands by Wednesday (Oct. 15) [specific details to follow].
- Shipping: If shipping, clearly indicate which box the flyers are packed in. If the box is not labeled, we will not open it, and the flyers will not be included in the bags.
- Tracking Info: Please provide tracking information once the flyers are shipped.
- More specific details will be provided by email closer to the event.
Important Notes and Restrictions:
- Media Row: No selling or merchandising allowed in Media Row unless you have paid the $1,000 vendor fee.
- Videos and On-Stage Plugs are not add-ons. You must purchase a Platinum or Silver sponsorship if you want an on-stage presence.
- Please keep in mind that each exhibitor booth includes only 2 conference tickets, if you need extra people at your booth you will need to buy them a separate ticket (this includes kids over 2).
Video Format Requirements for Platinum Sponsorships:
- Length: Please keep video submissions concise (max. 2 mins).
- Due Date: Specific due-dates will be finalized nearer to the conference time, but generally plan to send your video to us no later than a week before the conference.
Lunches and Other Events:
- Unless you have a ticket to one of our specific luncheons, lunch is on your own.
- Singles Event: This event is free for all (single) attendees. [Creative sponsorships are welcome, contact sponsors@fightlaughfeast.com if interested.]
Electricity and Internet:
- If you wish to use internet or power at your booth and the venue charges us for these services, those costs will be passed on to you.
- More details will be provided closer to the event.
